This document forms part of and is to be read in conjunction with the arsas.com.au Terms of Use available at arsas.com.au/policies.

Definitions

We, us and our refer to Australian Radiation Shielding Advisory Service (ARSAS). (ABN 27 152 697 053), registered in the State of Victoria.

User(s) or you refers to any person (whether acting on their own behalf or on behalf of another person or entity) or computer program that accesses the website. Unless specifically indicated otherwise, this includes registered users and any person or program that accesses the site without having registered an account.

Registered user(s) refers to any person or computer program (whether acting on their own behalf or on behalf of another person or entity) that creates a user account on the website by completing the user registration process provided on the website.

Personal information has the same meaning as defined in the Privacy Act.

Privacy Act refers to the Privacy Act 1988 of the Commonwealth of Australia.

Privacy Policy refers to the arsas.com.au Privacy Policy (this document) which forms part of the Terms of Use, and is available at the internet address ‘arsas.com.au/policies.

Terms of Use refers to the document entitled ‘arsas.com.au Terms of Use’, incorporating the Privacy Policy, which is available at the internet address ‘arsas.com.au/policies’.

Website refers the collection of websites and/or web pages that are operated by us and are accessible at the internet domain name arsas.com.au’ or any sub-domain contained with the address-space of that domain.

Consent

By using the website, you consent to the collection and use of information as outlined in this policy. From time to time we may review and update the policy. If this occurs, notification of the changes will be posted on the website.

You remain wholly responsible for any content or information that you publish or communicate on the website or the internet generally. You are encouraged to engage in rigorous information security practices when publishing or communicating information (personal or otherwise) on the internet.

Scope of policy

This policy covers how we collect and use information that you provide to us and does not cover the use of your information by third parties. By agreeing to these terms, you acknowledge that we are not able to monitor or control how third parties use, record or analyse any information that you may publish or communicate on the website.

Collection of information

Why we collect information?

In the course of offering our products and services, we may collect certain information about users of the site for the following purposes:

• To provide users with our products and services.
• For billing and internal record keeping purposes.
• To improve the products and services that we offer.
• To periodically send promotional emails about new products, special offers or other information which we think you may find interesting.
• To customise the website according to your needs or interests or for market research purposes.

How is information collected?

The following actions, products or services may involve the collection of information from users:

• Registration of a user account on the website
• Email mailing list of job opportunities
• Posting of candidate resumes
• Posting of employer or candidate profiles
• Applications for job opportunities which are made through website

For each of the above mentioned transactions there may be certain minimum information which we require you to provide in order to complete the transaction. If you engage in any of the of the above mentioned transactions you do so at your own discretion and by doing so you acknowledge that you have agreed to the Terms of Use of the website (which includes this policy). If you do not wish to provide the minimum required information you are advised not to engage in the transaction in question.

We also may collect information using cookies, as described below.

What information is collected?

The management of information, which is classified as personal information is set out in this policy. Personal information that may be collected includes, but is not limited to, the following:

• The name, age, gender or nationality of users
• Contact information of users such as physical or mailing address, email address or phone numbers
• Information about the education, qualifications, employment history, skills, experience, activities, interests, awards, memberships or affiliations of users
• Information about users that we receive from third-party applications
• Any account preference information that users provide to us
• Information about third parties that users provide to us such as referees or contact persons

You have the right to access personal information that we hold about you and to update that information from time to time.

Other information which is collected includes, but is not limited to, the following:

• Aggregated data on which pages of the website are visited most frequently and for how long, for the purpose of understanding how the website is used and what the interests and needs of users are.
• Your IP address, for the purpose of providing technical support and monitoring the use of the site.

We may also collect information about the web pages that you visit for traffic analysis purposes and to provide an experience which is customised to you needs.

Disclosure of information

We will not share, whether for reward or otherwise, your personal information with third parties unless you provide us with express or implied consent to do so. Circumstances under which we may share information with third parties include the following:

• Provision of information to a third party as part of a product or service the you have opted to use including but not limited to online job applications and the candidate resume database.
• Disclosure of information which occurs as a result of your choice to use social media features available on the website (we will not force you to use these features and unless you indicate otherwise will assume that you do not wish to use them).
• Provision of aggregated and de-identified data to third parties for the purpose of web traffic or market analysis.
• Disclosure of information to an authorised government authority for the purposes of law enforcement or regulatory compliance. Where permitted by law, we will notify a user whose personal information is disclosed under these circumstances.
• Disclosure of information to credit agencies or debt recovery agencies for the purposes of resolving a debt owed to us.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and administrative procedures to safeguard and secure the information we collect online.

Data that is provided to us is stored on secure servers. Information transmitted from you to us via our website is encrypted using industry standard SSL/TLS technology. The transmission of information via the internet, however, cannot be guaranteed to be 100% secure due to factors outside of our control. Therefore we cannot guarantee the security of data sent to us electronically, and transmission of such data is entirely at your own risk.

Where we have given you (or where you have chosen) a password so that you can access certain parts of our site, you are responsible for keeping this password confidential. You are advised to use a password which complies with recognized good security practices such as using a random combination of letters numbers and special characters, avoiding the use of common words or identifiable information such as birthdays, and changing your password regularly.

Cookies

What are cookies?

A cookie is a small file which is placed on your computer’s hard drive. Cookies can only be added to your computer’s hard drive if you agree to their use by allowing cookies in your web browser settings. If allowed, cookie files are added as you visit a website and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to customise their content to individual users and provide a user experience that is more relevant and personalized. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Cookies can also be used to facilitate continuation of a registered user’s session a website, allowing a user to access restricted areas of a website after an initial session without having to log in a second time.

How do we use cookies?

We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Doing this may prevent you from taking full advantage of the website. Consult the help documents of your web browser to determine how to change your browser’s cookie settings.

Links to other websites

Our website may display or contain links to other websites. If you choose to use these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.